Functions of the Ohio Recorders
YOUR COUNTY RECORDER:
- makes a complete, accurate and permanent record
of every document pertaining to the conveyance and
encumbrance of land within the county.
- maintains permanent land records, retains them in
archival form, and makes them constantly accessible
to the public.
- enforces more than 1000 sections of state law in the
Ohio Revised Code pertaining to the duties of the
- takes great care to ensure that every document received
is accurately filed, recorded and indexed.
- serves on the county's RECORDS COMMISSION
which authorizes the retention of county records and
determines when or how these government records may
- serves on the county's AUTOMATIC DATA PROCESSING
BOARD* to authorize any purchase, lease,
or contract for data processing equipment for county
- serves as secretary and chief administrator of the
county's MICROFILMING BOARD* to authorize any
purchase, lease or contract for microfilming equipment
in county offices and to oversee the operation of the
county's microfilming center and services.
- collects fees for documents filed in the Recorder's
office and pays these monies into the county's general
- maintains an accurate record of all monies appropriated
to the Recorder's office for its operation.
- performs all accounting functions necessary to the
operation of the Recorder's office including preparation
of annual budgets and reports, vouchers, purchase
orders, etc., and maintains all payroll records, sick and
vacation leave records and other records pertaining to
the Recorder's staff.
- files annually an ethics report, inventory of office
equipment, affirmative action report, depository
agreements for funds and every other report as required
- notifies boards of county commissioners and
township trustees annually of their duty to file zoning
resolutions, maps and amendments.
*Optional boards established by the County
Commissioners in accordance with state law.